Attendance Cap — twelve spots left

OK, well I guess it’s time for me to get real.

We have a lot of publicity. We have a lot of ability to sell tickets based on our publicity. But having sold a ticket, we need to fulfill expectations. The worst thing to do would be to oversell the event.

Each table basically occupies 7 people (1 GM; 6 players). For the sessions we have GMs: 3; 4; 6;7. That means on Friday early we can seat 21 people; late 28 people. On Saturday we can seat 42 people; and, then finally 49 people.

I don’t think it matters much on Friday. I don’t see everybody showing up Friday morning. I suppose half of the people who come on Saturday will come on Friday.

Do you see where this is going? I cannot oversell the event. So that means I need an attendance cap. We have sold 36 memberships so far. I’m going to cap it at 50 people. I feel reasonably certain I can fulfill the expectations I’ve created with that number and the resources I have. ( I appreciate that 50-49 = 1 and that 50-42=8, etc. I have a feeling it’ll work out.)

That means there are twelve spots left.

There is a secondary priority at play here after not overselling the event. I’m responsible to the people who have already bought tickets. I’m not responsible to the people who might show up.

I don’t see any other recourse without being irresponsible. So fifty it is. With thirty-six already sold.

I have to say that with James Maliszewski, Ed Greenwood, Napoleonic wargaming, hundreds of dollars of raffle prizes, free pop, and a basement that looks like an actual dungeon, this is going to be an amazing event. Unfortunately, it’s now an exclusive event.

About brasspen

Putting on an old school RPG con in Toronto.
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1 Response to Attendance Cap — twelve spots left

  1. Carter Soles says:

    Sounds like you’ve got things under control — looking forward to the weekend!

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